Booster Club Minutes

MAY BOOSTER CLUB MEETING NOTES FROM MAY 13th 

Meeting started at 5:33 PM at the Elkhart Public Library Downtown.

 

In attendance: Alex Hunter, Kirsten Widemeyer, Jennifer Martin, Jeffrey Szaryato, Sara Howard, Summer Murphy, Stacey Shultz, Rebecca Hall, Jennifer Martin, Tana Zorro-Webb, Andrea Gibson. 

 

Stephanie Krol presented a thank you card to BOOSTERS from PAA staff in honor of Appreciation Week! 

 

Stacey Shultz announced she will be a special ed para at PAA next year! Summer Murphy will be the Chair for Staff Appreciation next year. Stacey will remain involved but not lead. 

 

Fundraiser for PAA School

Head of School Ashley Molyneaux is heading a fall golf outing to cover some school expenses including curriculum. Booster assistance was requested. Stephanie Krol gave an overview of the event that will be held potentially Oct 7th at Elcona. We will need booster volunteers to help put raffle baskets together, help sell sponsorships and foursomes along with volunteer day of. Member Jeff Syzrato will volunteer day of and has experience with Cultivate golf outing-  gave a suggestion on raffling $10 for 10 yards. 

 

BOOSTER FUNDRAISERS 

Financial chairs Alex and Jennifer will meet with Sara Howard and committee over the summer. 

 

CONCESSIONS AT COMMUNITY EXPO-MAY 29th

A volunteer sign up will be going out for concession workers for the PAA Community Expo. We hope to sell out the items.

 

 

GIVE BACK IDEAS

Kristen and Tana will make more follow up calls on giveback nights.

Nelson- picnic - presell and work the event - Tana call 

Freshies in Elkhart- pizza/ice cream- Tana call

Five Below-back to school- Tana call

Honey Pot- SK will give info to Kristen on doing an event 

Electric Brew-SK will give info to Kristen for the breakdown on their fundraiser

   Please give any ideas to Fundraising Chair Sara Howard  [email protected]

 

 

SCHOOL SUPPLY FUNDRAISER

Jennifer Martin gave an overview on a school supply boxes for fundraiser from 1st Day School Supplies - they could not include jazz or gym shoes. If we send to school- doesn't cost us anything to ship. They need a deadline of July 1st- will arrive 3-4 days before school starts. We would need a few volunteers to distribute. For example, a box is $51 for supplies- then we would mark up for example $10-- things are not priced out individually. We are in our first year so the company would be giving us some grace. Our goal would be to sell 50 kits and mark up $5. The vendor would supply marketing materials. We can also buy items in bulk- hand sanitizer, wipes, etc. Jennifer is going to call and get this process started. We will need volunteers to help distribute school supplies in August - stay tuned!

 

"THE SHIRT" AlphaGraphics - special edition PAA shirt - Jennifer talked about selling the special commemorative t- shirt every year. The 2024-25 SHIRT- will promote these prior to the August Back to School BBQ where they will be sold. More details to come!

Helpers with the shirt: Kristen Widemeyer, Jeff Zyarato

 

SWAG COMMITTEE

Summer Murphy, Kristen Widemeyer will meet with Tanner of PAA and AlphaGraphics for some swag options on PAA merchandise. 

 

Overview of things to change on budget for 2024-2025: 

• Create separate budget line for staff development lunches (will need it's own committee) 
• Add second classrooms for 1-4th as well as a 7th grade class
• Increase Field Trip Budget 

Jenn and Alex will begin to create a budget in the coming weeks. 

 

ADMIN

We will provide a Booster leadership directory for orientation in addition with key meeting dates- second Mondays of the Month for Booster Club meeting- Stephanie Krol will reach out to the library to coordinate meeting rooms again next year. 

 

We need a note taker for each meeting, moving forward. Please see Stephanie Krol if you can help! 

 

Stephanie Krol sent a reminder to school administration on the staff grants that are due May 24th.  

 

A Booster table will be the upcoming teacher signing day and school orientation. 

 

MISC.

The group discussed different options for events for PAA to be involved with. Stephanie Krol will also work on a calendar for next year. 

 

Field Day is May 31st- volunteers needed. Meet in the school lobby for check-in.

Sign up. https://signup.com/go/yLddHAN. 

 

Meeting adjourned 6:40 pm 

 

NEXT MEETING- July planning session Monday, July 8th 5:30 pm at the Elkhart Public Main Library Downtown. Meetings will be held the second Monday at 5:30 pm at the Elkhart Public Main Library Downtown, starting in July.