MAY BOOSTER CLUB MEETING NOTES FROM MAY 13th 

Meeting started at 5:33 PM at the Elkhart Public Library Downtown.

 

In attendance: Alex Hunter, Kirsten Widemeyer, Jennifer Martin, Jeffrey Szaryato, Sara Howard, Summer Murphy, Stacey Shultz, Rebecca Hall, Jennifer Martin, Tana Zorro-Webb, Andrea Gibson. 

 

Stephanie Krol presented a thank you card to BOOSTERS from PAA staff in honor of Appreciation Week! 

 

Stacey Shultz announced she will be a special ed para at PAA next year! Summer Murphy will be the Chair for Staff Appreciation next year. Stacey will remain involved but not lead. 

 

Fundraiser for PAA School

Head of School Ashley Molyneaux is heading a fall golf outing to cover some school expenses including curriculum. Booster assistance was requested. Stephanie Krol gave an overview of the event that will be held potentially Oct 7th at Elcona. We will need booster volunteers to help put raffle baskets together, help sell sponsorships and foursomes along with volunteer day of. Member Jeff Syzrato will volunteer day of and has experience with Cultivate golf outing-  gave a suggestion on raffling $10 for 10 yards. 

 

BOOSTER FUNDRAISERS 

Financial chairs Alex and Jennifer will meet with Sara Howard and committee over the summer. 

 

CONCESSIONS AT COMMUNITY EXPO-MAY 29th

A volunteer sign up will be going out for concession workers for the PAA Community Expo. We hope to sell out the items.

 

 

GIVE BACK IDEAS

Kristen and Tana will make more follow up calls on giveback nights.

Nelson- picnic - presell and work the event - Tana call 

Freshies in Elkhart- pizza/ice cream- Tana call

Five Below-back to school- Tana call

Honey Pot- SK will give info to Kristen on doing an event 

Electric Brew-SK will give info to Kristen for the breakdown on their fundraiser

   Please give any ideas to Fundraising Chair Sara Howard  [email protected]

 

 

SCHOOL SUPPLY FUNDRAISER

Jennifer Martin gave an overview on a school supply boxes for fundraiser from 1st Day School Supplies - they could not include jazz or gym shoes. If we send to school- doesn't cost us anything to ship. They need a deadline of July 1st- will arrive 3-4 days before school starts. We would need a few volunteers to distribute. For example, a box is $51 for supplies- then we would mark up for example $10-- things are not priced out individually. We are in our first year so the company would be giving us some grace. Our goal would be to sell 50 kits and mark up $5. The vendor would supply marketing materials. We can also buy items in bulk- hand sanitizer, wipes, etc. Jennifer is going to call and get this process started. We will need volunteers to help distribute school supplies in August - stay tuned!

 

"THE SHIRT" AlphaGraphics - special edition PAA shirt - Jennifer talked about selling the special commemorative t- shirt every year. The 2024-25 SHIRT- will promote these prior to the August Back to School BBQ where they will be sold. More details to come!

Helpers with the shirt: Kristen Widemeyer, Jeff Zyarato

 

SWAG COMMITTEE

Summer Murphy, Kristen Widemeyer will meet with Tanner of PAA and AlphaGraphics for some swag options on PAA merchandise. 

 

Overview of things to change on budget for 2024-2025: 

• Create separate budget line for staff development lunches (will need it's own committee) 
• Add second classrooms for 1-4th as well as a 7th grade class
• Increase Field Trip Budget 

Jenn and Alex will begin to create a budget in the coming weeks. 

 

ADMIN

We will provide a Booster leadership directory for orientation in addition with key meeting dates- second Mondays of the Month for Booster Club meeting- Stephanie Krol will reach out to the library to coordinate meeting rooms again next year. 

 

We need a note taker for each meeting, moving forward. Please see Stephanie Krol if you can help! 

 

Stephanie Krol sent a reminder to school administration on the staff grants that are due May 24th.  

 

A Booster table will be the upcoming teacher signing day and school orientation. 

 

MISC.

The group discussed different options for events for PAA to be involved with. Stephanie Krol will also work on a calendar for next year. 

 

Field Day is May 31st- volunteers needed. Meet in the school lobby for check-in.

Sign up. https://signup.com/go/yLddHAN. 

 

Meeting adjourned 6:40 pm 

 

NEXT MEETING- July planning session Monday, July 8th 5:30 pm at the Elkhart Public Main Library Downtown. Meetings will be held the second Monday at 5:30 pm at the Elkhart Public Main Library Downtown, starting in July. 

Parent Booster Club Meeting November 11, 2024 Elkhart Public Library

Meeting commenced at 5:30pm

• Approval of last month’s meeting minutes: 1st- Jennifer Martin, 2nd- Kate Lubbers
• School Update - Ashley Molyneaux
• Special Person’s Day – November 22nd
• Each student will be allowed 1 Special Person – the special person will participate in a craft station, a photo station, Book Fair, and an activity (fitness drumming/Holiday karaoke)
• The day will be broke down by grade with the youngest grades last so they can leave with their special person if they want
• Action Item: Be on the lookout for a volunteer signup on the parent Facebook page for Book Fair

• School wide field trip on December 13th to the Lerner to see Elf Jr – teachers may reach out to parents with volunteer requests for this day
• Community Expo – December 5th @ 6pm
• Action Item: Be on the lookout for volunteers to run concessions, set up/tear down, and possibly run PAA Boosters table

• 10:25-11:25am – students will get a chance to visit with Santa
• 10:10-11:35am – Lunch
• Action Item: School will need 8-10 volunteers to help manage lunch room
• 11:45-12:45pm – Holiday movie in classrooms
• Action Item: School will need 1-2 volunteers per classroom during this time so that staff can enjoy a Holiday lunch from the Booster Club
• 12:45-1:45pm – Holiday parties in the classroom
• These will be coordinated by the teachers and room parents – please reach out to either if you would like to help with!

NO LIFELINE OR AFTERCARE on December 20th

12 Days of Giving for staff members at PAA

The school gifts the 60 person staff 12 days of gifts every year (PAA Swag, tickets to the Lerner, food, etc.); this is much more costly with so much staff this year so Ashley is looking for creative ideas/suggestions on gift ideas from the Boosters

• Stephanie is going to reach out to Honey Pot about their ornaments
• Kate is going to reach out to Kristen about a way to get the kids involved in a gift idea one of the days, organized through room parents
• Liz Is working on Favorite Things lists from staff – these should be out soon
• Please send any and all ideas to Stephanie Kroll and she will relay them to Ashley

New Families!

• Intent to enroll form for next year is out! These have to be filled out to secure your students spot for next year
• There will be informational meetings for new families in the coming months
• There is a small amount of student openings for next semester in the lower grades
• Lottery date for next school year is March 3rd – Opens on January 1st

There will be a science fair in January

Treasurer Report

• World’s Finest Chocolate raised $7,183.15
• Flowers at Finding Nemo raised $577.75
• Current Bank Balance: $12,441.01
• The PAA Shirt

• This line is currently negative $1,218.85 due to the shirt not selling as well as hoped! Looking into ways to get some of this money back
• Samples of bags were passed around – decided on Canvas tote as the favorite
• Alex to follow up with Erik on whether we could sell these at upcoming Expo as well as whether or not we could sell sweatshirts
• It was asked if we could offer this logo as an option at next print your own apparel event – Alex to follow up on this

Fundraising Report

• Kate Lubbers and Brittany Pickett are working on planning a Spring Fling!

• Thoughts for this include a photo booth, gift baskets to auction off, and a possible dance a thon
• Action Item: This will need a committee!!! Please contact Kate if interested

• There are still about 15 outstanding Chocolate boxes out there – Sara is reaching out to these families

Book Fair – Amber Rowland

• Amber has this rolling! Volunteer signups will be posted on the Facebook page ASAP
• Will likely need about 6 people for set up/tear down as well as 3 people each hour of Special Person Day
• E-Wallet information will go out this week

Staff Appreciation – Summer Murphy

• Alex to follow up on whether or not we have a bill from Erik for his help on recent Staff Appreciation
• December – committee is doing a hot chocolate bar for December and is in need of a dispenser for hot water – Jeff might have one they can use! If not, Kate is going to check with church
• Summer might be seeking volunteers to bring in cookies in December

 Next school board meeting is on December 18th @ 6pm in the Annex building

New Business

• Stephanie Mosely is working with social worker to plan a winter coat/glove/hat drive for PAA students
• Talked about timeline for this, specific items needed and specific verbiage on quality the school can accept as donations as well as method/timeline of donating
• Stephanie will follow up on all questions
• THERE WILL BE NO DECEMBER BOOSTER CLUB MEETING!!!

Attendance:

Kristen Widmeyer

Amber Rowland

Ashley Molyneaux

Jennifer Martin

Kate Lubbers

Jessica Bailey

Stephanie Moseley

Holly Fritz

Katie Miller

Alex Hunter

Stephanie Krol

Summer Murphy

Erica Dascoli-Lizzi

Jeff Szyarto

Next Meeting: January 13th @ 6pm @ Elkhart Public Library Downtown

PREMIER ARTS ACADEMY BOOSTER CLUB MEETING NOTES - Monday, April 15th at Elkhart Public Library  

 

In attendance: Kristen Widemeyer, Alex Hunter, Summer Murphy, Amber Rowland, Stacey Shultz, Marissa C., Stephanie Mosely, Summer Rundberg and Stephanie Krol 

 

Meeting called at 5:35 pm. 

 

PAA Update

Stephanie Krol gave an update that there will be a PAA recruitment event on May 9th at PAA STEM/ART event with heavy focus on 2nd and 3rd graders. She also talked about the 100% retention rate of current staff. PAA is in need of a few more teachers and paras (paras are a good job for parents too!) For hiring details, please contact Ashley Molyneaux- PAA Head of School.

 

 

FUNDRAISERS 

Give Back Night Brainstorm included for this year:

Culver's - Idea for next year since you have to supply PAA parents to work the event

Vanilla Bean - Kristen Widemeyer will follow up

JoJo's - Kristen Widemeyer will follow up 

Panera- another suggestion

Honey Pot- Stephanie Krol will connect Kristen Widemeyer for a potential summer event

 

Jennifer Martin is also looking into a school supply kit that families can preorder as a fundraiser.

 

Alex Hunter is putting an email reminder together for staff on using staff booster grants for  the school year. 

 

 

STAFF APPRECIATION (Chair Stacey Shultz) 

National Teacher Week is May 6-10th 

We are putting this all together for a week to celebrate all of our staff to tie in Principal Day, Music Teacher, etc. Staff appreciation Day. Stacey and the committee are working with the art teacher Ms. Rose and Miss Acosta with support for student government. 

 

Highlights of the Week include:

 

Monday- Breakfast for Staff

Tuesday-Tote Bags -Teacher Survival Kids

Wednesday- Massage Chair/Hydration Bar/Raffle 

Thursday- Room service by Student Govt

Friday-Big lunch- still looking for donations 

Total number of 40 PAA Members. 

If anyone would like to donate to the raffle, we are still looking for raffle items - contact Stacey Shultz.

 

It was also requested that Stephanie Krol will  ask Tanner Smale to blast out the teacher/staff wish list for families for end of the year gifts. 

 

Community Expo 

May 29th 

End of the Year- Transitions theme. End of the year celebration 1st-6th grade.

Booster will run the concessions- we need 3 set up, 2 volunteers per shift 

The Kindergarten end of the year celebration will be May 30th 6-7 pm at PAA 

Summer is going to do a sign up shift 

 

School Board Update (Co-Chair Stephanie Mosley)

Stephanie Mosely gave the school board update on the upcoming annex for 4-6th grade and a few select specials. Stephanie commented that the plan is underway and more details will be coming soon once finalized.

 

IREAD went well with 75% of passing. 

 

40% increase of students for next year with the expansion. 

 

When the school makes a new policy, they post on the website including the 4 policies- virtual learning, withdrawal, harassment and due to state guidelines as gang activities policy was passed. 

 

Community Service (Stephanei Krol gave the update)

Jeff Szyapoto will give dates and times that Cultivate nonprofit needs PAA family volunteers. We want to do quarterly community service projects as a school family.

 

PAA Volunteer Hours 

Discussion on how to find where to log volunteer hours for the year. Stephanie Krol will reach out to Tanner Smale to put in school email and PAA Parent Page. 

 

Field Day

We will need LOTS of volunteers for FIELD DAY May 31st. Details forthcoming from PAA. 

 

Next Meeting: May 13th at 5:30 PM at Elkhart Public Library Downtown

 

Meeting adjourned at 6:45 pm. 

Parent Booster Club Meeting
June 10th 2025 Elkhart Public Library

Attendance:

Meeting commenced at 5:35pm with introductions by members

• Treasurer Report – Alex Hunter & Jennifer Martin
• Current Balance: $10,688.98
• Awaiting remibursement from school for online registerations from Spring Fling (about $1,200)
• Stephanie Krol, Ashley Molyneaux, Jennifer Martin, Elizabeth Osowski, and Alex Hunter meeting June 11^th to discuss next years budget
• Plan to approve at the July meeting
• Principal Report – Ashley Molyneaux
• Huge thank you to everyone who volunteered or donated to Field Day!
• Enrollement update – 2025/2026 School year will have 350 students and 60 staff members
• We are fully staffed! New Staff Signing Day is already complete
• We still have about 8 openings in 3^rd grade – all other grades are full
• Kindergarten camp was a huge success!
• There will be less Elearning days next school year – 4 total
• All School Musical is being moved to Spring 2026 (show not yet announced)
• Summer Events
• June 22^nd – NIBCO Park: Splash Pad and Rollar Skating
• Free event except for skate rental
• July 19^th – popsicles in the park after The Little Mermaid Youth Production
• August 11^th – Back to School night (no cookout this year)
• Craig Gibson will be putting together a committee to plan a silent auction event to benefit the school
• Event will be in either January/February -possible Valentine’s Day theme
• This will be a no kid event – currently looking into options for providing child care
• Will include a faculty showcase, student artwork for sale, silent auction, and a live auction
• Committee will start meeting this summer – email to follow with more information
• School is looking for support from Booster Club or individuals or organizations to provide/arrange meals for staff on the following days
• August 4-5^th – New Staff only (8-10 people)
• August 6^th-8^th – about 25 staff members
• August 11^th & 12^th – 60 staff members (one of these are booked with a local business as a lunch and learn- looking for another business potentially a bank to sponsor, please contact Ashley Molyneaux or Stephanie Krol)
• Fundraising – Sara Howard
• We need committee members for fundraising for the new school year
• Any fundraising ideas, please connect with Sara Howard
• Charging membership fees to be a Booster Club member was discussed
• Nothing was decided, tabling for a later date
• Discussed changing up fundraisers for new school year – will discuss further at next meeting
• Tiana will oversee GiveBack nights for the 2025-26 school year
• Events – Kate Lubbers
• We are in need of committee members for events for the new school year
• Discussed changing the time frame for Spring Fling dance
• Apparel – Jennifer Martin
• Class photos from field day will be posted to AlphaGraphics website soon
• Moving forward, Jennifer Martin is to be the only contact between AlphaGraphics and PPA Booster Club to keep communication clear
• It was asked if there would be another ‘Print your own Apparel’ event
• There will likely not be one before school starts
• Other Business
• Booster Club leadership positions
• We are in need of a new chair for the Staff Lunches committee and possibly Staff Appreciation 
• Committee members are needed for Staff Lunches, Staff Appreciation, Events, and Fundraising
• Our Room Parent Coordinator, Kristen Widmeyer, is seeking a Co-Chair – each classroom will have a room parent
• School Supply Boxes – deadline to order is July 1^st!
• Next School Board Meeting is September 22^nd – Stephanie Mosely will continue to represent Booster Club
• A need for a PAA clothing exchange was discussed
• Looking into using the gym at Back to School Night
• Booster Club already has tickets for this
• Discussed doing 2 time blocks – block to drop off and a block to pick up
• Seeking people to help coordinate this- Sara Howard and Kristen Widmeyer are leading the effort

The meeting ended at 6:45 pm.

Our next meeting will be on Monday, July 14^th @ 5:30 at The Elkhart Public Library in Downtown Elkhart

Booster meetings will continue throughout the summer and school year – the second Monday of the month at 5:30 pm at the Elkhart Public Library Downtown. A zoom option will always be available the day of.

PAA Booster Club Meeting

August 18, 2025 @ 5:30pm

Elkhart Public Library

ATTENDEES

Stephanie Krol

Stephanie Mosely

Joyce Williams

Summer Murphy

Jossimary Juarez

Sara Howard

Craig Gibson- speak guest

Lauren Sedillo

Jennifer Martin- online

ORDERS OF BUSINESS

1. Volunteer Needs: We are in need of a Staff Appreciation Chair - this area has a budget and will have a committee. Last year’s chair Summer Murphy will stay involved and give guidance. We also need a volunteer to help coordinate PAA staff meals and potlucks.
2. Labor Day Parade: PAA students will march in the City of Elkhart Parade on Labor Day at 11 am. Students should bring a bag of candy and wear a PAA shirt. A guardian must accompany and walk with the student. Questions, connect with Stephanie at [email protected].

1. 1. World’s Finest Chocolate fundraiser Launch at Assembly on September 26. Sara to confirm with Ashley (Head of School).

• Chocolate will be $2 per bar (30 per box)
• Parents need to sign a waiver, due Sep. 19
• Will run for 2 weeks. If parents want to get more than 1 box, they must pay for the 2nd box up front.
• Look into storing chocolate in the Booster Club closet.

1. Looking into 2nd selling fundraiser. Sara to poll on PAA Parent Facebook.

• Timeline possible early spring?
• Rays Craze (Acts of Kindness pledge)
• Coffee/Tea giveback

1. 1. Planning givebacks to be quarterly Sara working with Tiana to look into and set them up. Looking into additional options like Nelson’s and Kona ice.
   2. Forming Spring Fling Planning Committee to begin planning.
   3. We need volunteers to assist Sara on fundraisers and ideas, please connect with her at [email protected]. This year fundraising will be critical.

1. 1. Preliminary budget shared, noting that we need numbers per grade to finish the field trip allotment portion of the budget.
   2. Budget will be sent out this week by the financial chairs for a vote.
   3. Noted a few NEW policy requests to update the bylaws

• All receipts MUST be itemized and turned into Booster Treasurers no later than May 1.
• If requests are not already on the budget, requesting a 30 day window of approval.
• Field Trip reimbursements must be sent within 2 weeks of completed Field Trip.

1. 1. Gauged interest in Booster logo’d shirts; booster interested in booster logo, on different colors, and possible on crew necks as well.
   2. Bring Your Own Apparel- Searching for a date between September and October.

• Need 5 Strong Volunteers to be trained on heat press
1. Lauren, and Holly both volunteered
• Need Additional Volunteers to collect and process the clothing items.

1. 1. 1. 1. Will schedule sign ups once dates are chosen.

1. 1. Shared school plans for a sit down meal, and silent auction (possibly some live auction items) event around valentines day with childcare provided.
   2. Consensus seemed to favor a Friday night versus Thursday or Saturday. Ideal date suggestion Feb. 6th. Suggested tickets not be more than $45-$50 per plate.
   3. If anyone has additional feedback or connections to venues ETC. contact Craig ([email protected]).

1. 1. Passed out Booster Calendar and Room Parent Event Calendar.
   2. Current focus is getting parents to submit Parent Involvement form (to build committees and room parent rosters)
   3. Kate and Kristen working together for Room Parent (majority of room parent needs revolve around Events)
   4. The PAA Volunteer Interest/Room Parent form has been in the school emails. Parents Facebook page and will be sent home. Please encourage other families to fill this out. We are also open to grandparents and caregivers to filling out the form.
   5. Stephanie and Kate will meet with the PAA staff in September on room parents and teacher/assistant stipends.

1. 1. Looking into purchasing/getting a sponsor for a popcorn machine.
   2. Will be updating signs and inventory.
   3. Had issues with mobile payment options. Looking at the new one. Lauren will connect with Financial Chairs Alex Hunter and Jen Martin on issues.
   4. There was also a brief conversation on each community expo to be sponsored by a local business for additional revenue. If you know of a company interested, please connect with Stephanie Krol at [email protected]

1. 1. Stephanie Moseley will be at the next school board meeting on September 22, all are welcome to the school board meeting.

1. 1. Current Needs are pants and Premier Arts Shirts. Please bring into the front office or send in with your student - labeled for CARE CLOSET.
   2. Holly is working directly with PAA social worker Kami Brenneman on family needs.

NEXT MEETING: September 8TH 5:30PM @ Elkhart Public Library Downtown

Zoom link will also be available.

PAA Booster Club Meeting

September 08, 2025 @ 5:30pm

Elkhart Public Library

ATTENDEES

ORDERS OF BUSINESS

Stephanie Krol called meeting to order at 5:30 pm 

1. Kate Lubbers- Event overview-share sign up link and be on lookout
1. Going to send sign up links to Summer who will then send out
2. Had a great turn out for sign up-will be sending follow up for those who filled out
3. Room Parents-had great turn out for parents that have signed up for or sent in ways they would like to be involved, whether it’s as a room parent, helping with events, concession, etc Will be sending out a list to all the committee chairs that have overseen those different areas so that way they have contact information to reach out to when they need those things.- Asked for a concise list of room parents from teachers once we have that we will be introducing the room parents. 
1. Middle school had an announcement about middle school sponsors. Will be meeting with Holly. She is the one overseeing the middle school sponsors and parent sponsors-will be meeting with her to see what that looks like-but we’ve had a lot of interest from parents. 
4. October- Parent Teacher Conferences- need to put out a meal sign up for 20-25 people. Kate will put a little menu together
5. Community expo-will need volunteers for parking, concessions, and teardown at end
6. Halloween- Schoolwide Trick or treat-need 20 volunteers to decorate a table 
1. Need candy donations
2. Need volunteers to oversee collection of items and putting together allergy friendly free bags
3. We are alternating between that 12 and 1:30 time frame
4. Classrooms will either be having their classroom parties, which are organized by their room parents, or doing a school-wide trick or treat event 
7. November-Specials person’s day
1. Volunteers needed for photo backdrop, photographer, bookfair
2. Kids will rotate through different stations
3. Still working on schedule
2. Alex-Budget
1. Budget has been approved
2. Changes-cut teacher fund because teachers weren’t using money and didn’t want to tie up money that wasn’t being utilized. Re allocated it to staff appreciation and staff meals
3. Have more student ambassadors and student sports/clubs-Mr N. Is overseeing most of these activities. 
4. Head of committee numbers are on the budget if there are questions Alex is available.
5. The school was consulted with to go over budget and to come up with/agree on budget
6. No club reached out for money last year which is why things are budgeted the way they are this year-could be different this year. 
7. Kate and Steph are meeting with school staff to go over PAA Booster budget
8. If funds are outside budget there is a process and we have to vote on it as a booster club
3. Sarah Howard-Fundraising
1. Candy Bar
1. Kicking off Sept 25th -going out 9/12 need to be returned following Friday-if someone wants more than one box they will need to pay for that box. 
2. Will need another volunteer-Jen Martin will help periodically with money
3. Will run for 2 weeks
4. Will be delivered Sept 23rd-working on where it is being stored-have to be off the ground-no room in Booster Closet
5. Will need a parent to help unload when they are delivered
2. Possible Fundraiser-Holiday Event-Holiday Shop
1. Works like a book fair
2. Company sends all the merch
3. Kids can go and shop for holiday-range from .50 to $5-parents can send kids with a budget and they can shop for gifts
4. Need a dedicated space and dedicated volunteers daily
5. Will earn back 20% of each item sold
6. Whatever isn’t sold is shipped back
7. If signed up by October get a special deal
8. Will run 1st week of December-would run same time as Expo
3. Need to decide on another fundraiser
1. Either right after winter or spring break
1. Time frames  thrown out-beginning of March, week before spring break (since they are going to see family possibly)
2. Either a coffee fundraiser with Electric Brew-They sell bags to us for $10 or $11 and we sell for $16-it is all presale -whole bean or ground-not a minimum sale
3. Cards (that offer deals around the community) are the other option
1. app goes with it-different restaurants go with it. There is a min of 300 that would need to be sold and $3k would be given back. If all 1000 are sold then $15,000 would be given back. Have a month to sell.- If you don’t sell the 300 then we would owe them money. Usually about $20 a card.
2. Would need to get a current list of who is participating -cards are good for a year
4. Going to wait until after the candy bar fundraiser to see where we are and then will send out a poll on which one families might be more interested in. 
5. If we do coffee could we sell it at the Spring Fling?
6. Will have a fundraising committee for people who want to head up different fundraising ideas
4. Will need help with flower sales for the play in the Spring
5. Want to do another give back night sometime this month -Hacienda? Freshies? Will bring more information to next meeting. 
4. Jen Martin-Alpha Graphics
1. Will be sending something out about booster club shirts- $10 for t-shirts getting price breakdown for other products
2. Bring own apparel night-Nov 10th-12th from 1 to 5pm -WILL need volunteers
3. Kids will get postcards in October
4. Will need a couple of volunteers trained
5. Care closet-Holly
1. Need plain t-shirts
2. Anything the students need just to be comfortable
3. Working on getting feminine hygiene products-trying to really push it 
1. Mom’s event to bring specific items and stuff bags (self care not just feminine hygiene) 
4. Have a donate box at every expo was thrown out as an idea
5. EVERYTHING is needed
6. Holly is willing to go through and organize what is turned in, even if it needs to be washed. Trying to stress for families not to hesitate, we will take what anyone is willing to donate. 
6. Summer-Teacher Appreciation 
1. Saw a treasure chest- it is all about saying we appreciate you, praise, etc. 
1. Was thinking to have box for teachers to appreciate each other
2. Have a smaller box for students to do the same thing
2. Have a root beer float thing for the teachers in October- possibly thinking parent teacher conferences 
7. Stephanie
1. Were in the parade-had a strong showing-someone chased the banner to get the QR code and someone called the next Tuesday
2. Expo-Working with Josie on getting sponsorships -thinking of doing $500 and $1,000 level 
3. Craig is finalizing the fundraising for the auction night for February -not calling it an auction night
4. Joyce got a popcorn machine donated!

2025 PAA Upcoming Events September-November

(Fall Booster Needs)

SEPTEMBER

Room Parent Introductions

• Great Response from Parent Involvement Form
• Teachers sending the list of parents from back to school night. 
• Room will receive an introduction email with what to expect. 
• Teachers and Room Parent Coordinator for each class will receive the list of parents.
• Room Coordinators will be connected with teacher and other room parents.
• Room Coordinators will be added to a group message for quick communications, updates, and reminders.  

OCTOBER

10/01 & 10/02- Parent/Teacher Conferences (Teacher Meals) 

• Wednesday, October 1 (5:00-5:45)

• Meal for 20-25 people 
• Must be set up and ready by 4:50
• Sending sign-up for parts of meal
• Conferences from 3:30-5:00pm and 5:45-7:00pm

• Thursday, October 2 (6:00-6:45)

• Meal for 20-25 people 
• Must be set up and ready by 5:50
• Sending sign-up for parts of meal
• Conferences from 4:00-6:00pm and 6:45-8:00pm

10/22- Community Expo 

• Volunteers Needed:

• Parking 4-6 
• Concessions 2-3 
• Tear Down (Take down and put away chairs, clean and put up tarps)

10/31- Halloween Events (12:00-1:30 pm)

• School Wide Trick-or-Treat

• Need 20 Volunteers to decorate a table and pass out candy 
• Candy Donations 
• NEED: Champion to oversee the collection of items and putting together Allergy friendly bags
• Students will trick-or-treat with everyone and then turn in their candy for an allergy free bag.
• Classes rotate with trick-or-treating and class parties

• Classroom Parties

• Organized by Room Parents
• Snack
• Game
• Activity/Craft

NOVEMBER

11/21- Special Person’s Day (Approx.Time 8:15-12:45)

• Students will be able to invite a “special person” to join them at school to participate in fun activities. 
• Each grade will rotate through 3 stations during their 90 minute time block: 
• Volunteers Needed:
• Book Fair/ Photo station
• Volunteers needed: 
• Photo Backdrop
• Photographer
• Book Fair 
• Craft Station 
• Volunteers needed for the following times (Subject to Change): 
• 8:00-10:00 am (2-3 volunteers)
• 9:30 -11:30 am (2-3 volunteers)
• 11:00 am-1:00 pm (2-3 volunteers)

PAA Booster Club Meeting

November 17, 2025 @ 5:30pm

Elkhart Public Library

ATTENDEES

ORDERS OF BUSINESS

Stephanie Krol called meeting to order at 5:30 pm 

• Budget

1. Chocolate-expected final number at $9,749.34. 
2. Still have outstanding boxes
3. Some people have made partial payments, some families have left school and we won’t be seeing that money. 

• Meal Chair

1. Have a committee of three or four people but no-one wants to lead it
2. Need someone good at coordinating and organized willing to lead
1. Suggested since there are 4 days left, if one would lead each day
2. Also suggested to get everyone in a room and see if anyone naturally steps up
3. How many resources are there? 
1. Food allergies
2. Budget- still quite a bit left
3. Preferences
4. Dec 19, Feb 6, Mar 16, May 1
5. Works with staff appreciation
6. Will put out a Facebook announcement

• Staff Appreciation

1. Still need someone to lead this-Summer is available to help

• Throwing up a vote for a credit for the bookfair-

1.  propose-gift teachers $25 including specials, and $5 to IA’s.  Also would like to propose one free book for each student-instead of year end. 
2. Is this based on the profit they are expecting? This would use up all scholastic dollars plus the profit. 
3. Would it be more beneficial to give teachers more money for their classroom?
1. Can we throw this out to the other committee or get an inventory of the books $5 or less?
2. Voice concerns and ask questions but ultimately let the committee decide?
1. All in favor of letting the committee decide what is the best way?
1. Alex 1st
2. Lauren Second
3. All voted yes

• Winter Fest - Saturday Dec 5th

1. Steph needs a contact- Brittney can be the contact
2. Premier float is being worked on
3. Staff from the Learner and Premier will also walk with us
4. Need to order lightsticks

• IA’s Healthy Eating Talk

1. January 8th at 6pm-Goshen Health is coming to talk about it
2. Will be promoted after Thanksgiving

• Brittney-Holiday Shop

1. Flyers were just put into the mailboxes for teachers
2. FAQ and blurb has been written up to be sent out to parents-need to contact Tanner to talk to the teachers and explain. 
3. Week of Dec 1-5th
4. First day is just a preview-may need volunteers to monitor
5. Tuesday & Wednesday are shopping days between 10:30 to 12:30-only students with money can come down 
6. People can send in cash or go online first and apply a gift card in student’s name-they would have to be looked up at checkout. Do have our own check out system. Whatever isn’t spent will go back to parent’s bank account. 
7. To Do: make sure teachers know what this is and what is being asked of them. 
8. Have a draft of who I need and when- suggested that it should error on the side of more volunteers. Maybe 6 add’l to Brittney and her mom. 
9. IOU’s should not be used for Lifeline or on Expo night (5:30 to 8:30) 
10. Booked it for 600 kids was originally 375 kids
11. Lifeline- kids who only have money can shop
12. If someone wants to buy at Expo there HAS to be a parent with them- Kate is going to print off signs
13. When Summer gets Brittney the link- Brittney will do a FB post. 
14. No refunds if something breaks the next day
15. Gifts will go in plastic baggies that you can’t see through (like gift wrapping) can label who the gift is to on the bag. 
16. Students will be able to bring money on shopping days-can keep in purple folder till it is used. 
17. Will be in the fishbowl 
18. Has two people except for set up and tear down (4)-suggested that there be more- Brittney will hand out roles to the volunteers. 

• Events- Kate

1. Heard great things about Halloween and have things for next year
2. We are sending out that it is time to start planning the Holiday Party
1. Asking room parents to help with movie to help with gift of time
2. Asking room parents to coordinate a group gift for teachers
3. Special Persons day- Ornament and picture frames will be decorated together
1. Half the spots are filled with volunteers 
2. Brittney is going to take pictures
3. Kate is putting together a photo booth

• Dec 19th- Staff luncheon -may have people do a potluck- starts at 11am- Also Holiday party.

1. Two volunteers per classroom and volunteers serving
2. Holiday Parties start around 12-kids can leave with parents if they volunteer
3. Going to ask Craig if maybe we can use some things from Premier Arts to make everything look nice
4. Kate is going to contact Liz to see which room parents are no longer at the school
5. 12 Days of Christmas- maybe be doing the coco bar again-staff really enjoyed this last year- Lauren may have holiday cups to use

• Spring Fling

• Going back to Lifeline to see what is available because first set of dates given conflicted with the Spring shows.                                                                                                       

• Culvers

1. Have a parent who is the regional manager- were given days for their give out days. We would get  10 to 11 % (56 mins)
2. For Elkhart Culvers only
3. Thinking of trying it in January- Maybe December- thinking of doing it over break-would rather do this in January as 5 Below will be in December

• PAA Silent Auction

1. Craig surveyed families and got more feedback on what parents would be more interested in. 

Next Meeting Dec 8th